E-signatures for property managers

Which documents does a property manager sign most often?

Volume is the defining feature. A manager running 80 units may send a dozen renewals a month in the busy season, on top of new leases, notices and the paperwork that keeps owners informed. Each one is short, but they all need a signature back before a date.

The other side of the job is owners and contractors. A management agreement sets the fee and authority with each owner. Maintenance over an agreed spending limit needs the owner's sign-off, and contractors want a signed work order before they start.

• Property management agreement with each owner
• New leases and lease renewals
• Rent increase and renewal offer letters
• Maintenance authorisations and work orders
• Move-in and move-out inspection reports
• Pet, parking and storage addenda

What slows a property manager's signing down?

Chasing. A renewal offer that sits unopened for two weeks becomes a vacancy risk, and calling each tenant is the part of the job nobody has time for. Tenants also sign on their phones far more than at a desk, so a process that needs a printer or an account will stall.

Owner approvals have the opposite problem. The owner may be overseas and slow to reply, while the contractor is waiting on site. A signed approval with a clear date and amount protects you if the owner later questions the bill.

How property managers run renewals in Sign PDF

Set the renewal up once and most of the work after that is typing a name and an email.

• Upload your renewal letter or lease extension and check the boxes Sign PDF places from the labels.
• Save it as a template on the Full plan, with tenant and manager boxes in place.
• For each unit, open the template, add the tenants' names and emails, set an expiry a few days before your decision deadline and switch on reminders.
• Send a maintenance approval as its own document to the owner, with a free-text field for the amount and a checkbox for 'approved'.
• Keep each completed PDF with its certificate. Anyone can check a copy against the sealed original at signpdf.ai/verify.

How much does it cost a property manager?

Light at $5 a month is 2 documents, which a property manager would use up in the first week. Full at $10 a month is the realistic plan: unlimited documents, signing order, automatic reminders and templates.

There is no per-unit or per-signer charge. A renewal signed by three tenants counts as one document, and drafts you prepare but do not send are free.

Limits property managers should know about

We have no bulk send, so 40 renewals means 40 sends from a template rather than one upload with a spreadsheet. We also have no team seats, roles or shared inbox, which a management company with several staff will probably miss. There is no API and no connection to property management software.

We do not collect rent, deposits or application fees. If you already pay for software that handles tenancies end to end and includes signing, using that may be simpler than adding another tool.