Personal training agreement template

What's in this personal training agreement

The full text. Words in brackets are filled in from the form above.

1. 1. The parties. This agreement is between [Client name] (the Client) and [Trainer or business name] (the Trainer) for personal training starting on [Start date].
2. 2. Sessions. The Client is buying [Package], held at [Where sessions take place] or another place both agree. The Trainer will plan sessions around the Client's goals and fitness and adjust them as needed.
3. 3. Price and payment. The price is [Package price]. Sessions must be used within [Package expiry], after which unused sessions lapse unless the Trainer agrees to extend them. Package fees are not refundable, except where the Trainer cannot provide the sessions or the law requires a refund.
4. 4. Health questionnaire. Before the first session the Client will complete the Trainer's health questionnaire, such as a physical activity readiness questionnaire, honestly and in full. The Client will tell the Trainer before any session about a new injury, illness, medication, pregnancy or other change in health.
5. 5. Medical clearance. The Trainer is not a doctor and does not diagnose or treat medical conditions. If the questionnaire or anything the Client says suggests a concern, the Trainer may ask the Client to get advice from a doctor or other health professional before training starts or continues.
6. 6. Client declarations. By signing, the Client confirms that: they are 18 or over; the information in their health questionnaire is true and complete; they know of no reason why they should not take part in exercise, other than anything they have told the Trainer in writing; and they will not train under the influence of alcohol or drugs.
7. 7. Risk. The Client understands that exercise carries a risk of injury, such as strains, sprains and muscle soreness, and in rare cases more serious harm. The Client will follow the Trainer's instructions, work within their own limits, and stop and tell the Trainer straight away if they feel pain, dizziness, chest discomfort or shortness of breath beyond what is expected.
8. 8. Cancellations and lateness. The Client may cancel or move a session by giving at least [Cancellation notice] of notice. A session cancelled at shorter notice, or missed, counts as used. If the Client is late, the session still ends at the booked time. If the Trainer cancels, the session will be rearranged at no cost.
9. 9. Results and nutrition. Results depend on many things outside the Trainer's control, so no particular result is promised. Any nutrition guidance is general healthy eating advice, not a medical or clinical diet.
10. 10. Liability. The Trainer holds professional and public liability insurance. The Trainer is not responsible for injury or loss that does not result from its own negligence. Nothing in this agreement limits liability for death or personal injury caused by negligence, or any other liability that the law does not allow to be limited.
11. 11. Privacy. The Trainer will keep the Client's health information confidential, use it only to plan safe training, and store it securely in line with data protection law.
12. 12. Ending the agreement. Either party may end this agreement by written notice. If the Trainer ends it without good reason, it will refund unused sessions. If the Client ends it, unused sessions are dealt with under the price and payment clause.
13. 13. Governing law. This agreement is governed by the laws of [Governing law], and the courts of that place may hear any dispute about it.
14. 14. Entire agreement. This document is the whole agreement between the Client and the Trainer about its subject. It replaces anything said or written before it, and any change must be in writing and agreed by both.
15. Signed by: the Client, the Trainer, each with a signature, printed name and date.