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Free template · Waivers and consent

Liability waiver template

Short answer

A liability waiver is a form where a participant confirms they understand the risks of an activity, accept them, and agree to release the organiser from certain claims as far as the law allows. This template is free to fill in and download, and Sign PDF can send it for e-signature with the boxes placed for you.

Updated 25 October 2026

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What's in this liability waiver

The full text. Words in brackets are filled in from the form above.

  1. 1. The parties. This waiver is given by [Participant name] (the Participant) to [Organiser or business name] (the Organiser) for the following activity on [Date of the activity]: [The activity] (the Activity).
  2. 2. Risks. The Participant understands that the Activity involves risks, including: [Main risks of the activity]. Some risks cannot be removed even with care, and the Participant has had the chance to ask the Organiser about them.
  3. 3. Health declarations. The Participant confirms that: they are in good health and fit to take part; they have told the Organiser about any medical condition, injury, allergy, pregnancy or medication that could affect their safety or the safety of others; and they will tell staff straight away if anything changes before or during the Activity. If unsure whether they are fit to take part, the Participant will get advice from a doctor first.
  4. 4. Age and capacity. The Participant confirms that they are 18 or over and able to understand this waiver. A participant under 18 may only take part with a parent or guardian signing for them, and subject to any local age limits for the Activity.
  5. 5. Alcohol and drugs. The Participant confirms they will not take part under the influence of alcohol, drugs or any medication that could affect their judgement or coordination.
  6. 6. Rules and equipment. The Participant will follow the safety briefing, the instructions of staff and the rules of the venue, and will use and wear the equipment provided correctly. Staff may stop the Participant taking part if they consider it unsafe, without a refund.
  7. 7. Accepting the risks. The Participant takes part voluntarily and accepts the risks of the Activity that are described above or that are a normal part of it.
  8. 8. Release. As far as the law allows, the Participant releases the Organiser, its staff and volunteers from claims for injury, loss or damage arising from the normal risks of the Activity. This release does not apply to death or personal injury caused by the Organiser's negligence, or to anything else the law does not allow to be excluded.
  9. 9. Personal belongings. The Organiser is not responsible for loss of or damage to personal belongings brought to the Activity, except where caused by its negligence.
  10. 10. Emergency treatment. If the Participant is injured or unwell and cannot make decisions, the Participant consents to the Organiser arranging first aid and calling the emergency services, and to the Organiser contacting [Participant's emergency contact].
  11. 11. Personal data. The Organiser will keep this waiver and any health information securely, use it only for safety and record-keeping, and handle it in line with data protection law.
  12. 12. Severability. If any part of this waiver cannot be enforced, the rest still applies.
  13. 13. Governing law. This agreement is governed by the laws of [Governing law], and the courts of that place may hear any dispute about it.
  14. 14. Participant confirmation. By signing, the Participant confirms that they have read and understood this waiver, that their answers are true, and that they are signing it freely.
  15. Signed by: the Participant, the Organiser, each with a signature, printed name and date.

When to use a liability waiver

Use it for activities with physical risk: adventure sports, fitness classes, climbing walls, trampoline parks, equipment hire, workshops with tools and charity challenges. The form makes sure each participant has been told the risks, has answered the health and age questions and agrees to follow the rules.

What the key clauses do

A waiver works best as a record that someone was properly informed. These clauses build that record.

  • Risks lists the main dangers of your activity in plain words; write your own, specific to what you run.
  • Health declarations ask the participant to tell you about anything relevant, without asking for detailed medical history.
  • Age and capacity confirms the participant is 18 or over and points younger participants to a parent or guardian.
  • Release limits claims for the normal risks, while leaving in place liability for your own negligence where the law requires it.
  • Emergency treatment lets you call for help and contact their emergency contact.

How to adapt it

Write the risks for your own activity rather than copying a generic list. Keep health questions general and ask only what you need for safety. Some activities have legal age limits or require a medical questionnaire, so check local rules and your insurer's requirements.

Waivers are treated very differently between countries and states, and in many places a business cannot exclude liability for injury caused by its own negligence. This template is a starting point, not legal advice. Have a lawyer review it, especially for higher-risk activities.

Getting it signed

Fill it in, download the PDF and upload it to Sign PDF. The Participant and Organiser boxes are placed for you. Send it when people book so it is signed before they arrive, and keep the signed copies with your booking records.

Questions people ask

Does a liability waiver protect me from all claims?

No. In many places you cannot exclude liability for injury caused by your own negligence. A waiver still helps by showing the participant was told the risks and accepted them. Insurance and good safety practice matter more.

Can someone under 18 sign a waiver?

Generally a parent or guardian should sign for a minor. Some activities also have legal minimum ages, so check local rules.

What health questions should I ask?

Keep them general: conditions, injuries, allergies, pregnancy or medication that could affect safety. Ask only what you need, store answers securely, and suggest participants see a doctor if they are unsure.

Is this template legal advice?

No. It is a plain-English starting point that a small business can adapt. Laws differ between countries and states, so have a lawyer check it before you rely on it for a high-value job or anything regulated.

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