Free template · Trades
Painting and decorating contract template
Short answer
A painting and decorating contract sets out the rooms or surfaces, the preparation, the paint, the price and how the job is signed off. This template is free to fill in and download, and you can send it for e-signature in Sign PDF with the boxes placed for you.
Updated 25 October 2026
What's in this painting and decorating contract
The full text. Words in brackets are filled in from the form above.
- 1. The parties. This contract is between [Client name] (the Client) and [Decorator or business name] (the Decorator) for painting and decorating at [Property address] (the Property), starting on [Start date].
- 2. The work. The Decorator will carry out the following: [Rooms and surfaces].
- 3. Paint and colours. The work will use [Paint and colours]. The Client will confirm colours in writing before work starts. A colour that looks different from a card or sample once on the wall is not a defect, and changing colour after painting has started is extra work.
- 4. Preparation. The price includes the preparation listed above. If preparation reveals problems that could not reasonably be seen when quoting, such as blown plaster, damp, rot or cracks needing repair, the Decorator will show the Client and agree a price before dealing with them.
- 5. Older paint. If the Property has paintwork that may contain lead or other hazardous material, the Decorator will raise it before sanding or stripping and agree a safe method with the Client, following local rules.
- 6. Protecting the Property. The Client will clear small items, pictures and fragile belongings from the work area. The Decorator will cover floors and furniture left in the room, mask fittings, and clean up at the end of each day.
- 7. Price and payment. The price is [Price]. The Client will pay a deposit of [Deposit] on signing and the balance on completion, once the final walk-round is done.
- 8. Changes. Extra rooms, surfaces, coats or colour changes will be priced and agreed in writing before the Decorator carries them out.
- 9. Drying and access. Fresh paint needs time to dry and cure. The Client will avoid hanging items, washing walls or moving furniture back against fresh paint until the Decorator says it is ready.
- 10. Final walk-round. On completion the Decorator and Client will walk round the work together. The Decorator will touch up any snags noted at that time before the final payment is due.
- 11. Guarantee. The Decorator will put right defects in its workmanship, such as peeling or flaking caused by poor preparation, reported within [Workmanship guarantee] of completion. This does not cover damage, wear, damp or movement in the building.
- 12. Liability and insurance. The Decorator holds public liability insurance and will put right or pay for damage caused by its own negligence. Nothing in this contract limits liability that the law does not allow to be limited.
- 13. Cancellation. If the Client cancels less than seven days before the start date, the Decorator may keep the part of the deposit spent on materials that cannot be returned.
- 14. Governing law. This agreement is governed by the laws of [Governing law], and the courts of that place may hear any dispute about it.
- 15. Entire agreement. This document is the whole agreement between the Client and the Decorator about its subject. It replaces anything said or written before it, and any change must be in writing and agreed by both.
- Signed by: the Client, the Decorator, each with a signature, printed name and date.
When to use a painting and decorating contract
Use it for interior and exterior painting, wallpapering, woodwork and full redecorations. Even a two-day job benefits from writing down the preparation, number of coats and colours, because those are the things clients remember differently afterwards.
What the key clauses do
The template focuses on the decisions that cause most decorating disputes.
- Paint and colours makes the client confirm colours in writing and explains that a colour change mid-job is extra.
- Preparation says what is included and how hidden problems like blown plaster are priced.
- Older paint flags the need for a safe method where old paint may contain lead.
- Final walk-round agrees snags together before the balance is paid.
- Guarantee covers your workmanship for a set time without covering damp or building movement.
How to adapt it
List each room separately for bigger jobs, or attach your quote. For exterior work, add weather allowances and scaffolding or access equipment. For commercial jobs, add site rules and working hours.
This is a starting point, not legal advice. Check local rules, especially for work on older buildings, and ask a lawyer to look at larger contracts.
Getting it signed
Download the filled contract and upload it to Sign PDF. The Client and Decorator boxes are placed for you, and the client can sign from their phone the same evening you quote.
Questions people ask
Should a decorator take a deposit?
Many do, usually enough to cover paint and materials. Put your figure in the deposit box and explain in the cancellation clause what happens to it.
Who chooses the paint?
Either side can. The template records the brand, finish and colours, and asks the client to confirm colours in writing before you start.
What if the client wants another colour halfway through?
That is a change. The template says changes are priced and agreed in writing before you do them.
Is this template legal advice?
No. It is a plain-English starting point that a small business can adapt. Laws differ between countries and states, so have a lawyer check it before you rely on it for a high-value job or anything regulated.
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See every signature, initial and date box placed before you sign up. Sending starts at $5 a month, monthly, cancel any time.
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